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Get your Free Professional WHS Policy Template for Australian Businesses

Strengthen your tender submissions with our free health and safety policy template, specifically designed for Australian government and corporate tenders. This comprehensive template demonstrates your commitment to workplace health and safety while meeting standard procurement requirements.

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Why You Need a Professional WHS Policy

A documented health and safety policy demonstrates your business takes workplace safety seriously. It’s often required for:

Tender Submissions & Government Contracts

Most government tenders require evidence of WHS compliance. A professional policy shows procurement officers you manage safety risks responsibly.

Contractor Pre-Qualification

Client sites, construction projects, and facilities management contracts typically require WHS policies before you’re approved as a contractor.

Insurance & Compliance

Insurers and regulatory bodies expect documented safety systems. Your WHS policy forms the foundation of your compliance framework.

Business Credibility

Demonstrating professional safety standards builds trust with clients, partners, and employees. It shows you’re a mature, responsible business.

Legal Protection

While not a substitute for proper safety practices, a documented policy demonstrates your commitment to meeting WHS obligations under Australian law.

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How to Use This Template

Download & Review

Get the template and read through all sections to understand what’s included.

Customise for Your Business

Add your company details, specific hazards, actual procedures, and industry-specific requirements.

Obtain Sign-Off

Have your senior manager or director sign and date the policy to demonstrate genuine commitment.

Communicate to Your Team

Share the policy with workers, discuss it at safety meetings, and make it accessible to everyone.

Keep It Current

Review and update annually, or when your business changes, incidents occur, or legislation updates.

What's Included in the Template

Our comprehensive WHS policy template covers all essential elements:

Core Policy Components

  • Management Commitment & Policy Statement
    • Clear declaration of your organisation’s commitment to health and safety, suitable for senior management signature.
  • Roles & Responsibilities
    • Defined WHS responsibilities from management through to workers, ensuring everyone understands their safety obligations.
  • Hazard Identification & Risk Management
    • Structured processes for identifying hazards, assessing risks, and implementing controls aligned with Australian WHS requirements.
  • Incident Management
    • Procedures for reporting, investigating, and learning from incidents, injuries, and near misses.
  • Training & Consultation
    • Commitment to worker training, competency development, and consultation on safety matters..
  • Emergency Preparedness
    • Framework for emergency response procedures and first aid provisions.
  • Monitoring & Review
    • Systems for ongoing safety performance monitoring and continuous improvement.

Australian Standards Alignment

The template aligns with: – Work Health and Safety Act 2011 (Commonwealth) – Model WHS Regulations – AS/NZS ISO 45001:2018 principles – State and territory WHS legislation

Easy to Customise

Provided in Microsoft Word format, making it simple to:

  • Add your company branding and logo
  • Customise for your specific industry
  • Insert your actual safety procedures
  • Obtain management sign-off
  • Update as your business grows

Team Expertise

Strategic presentation of your:

  • Key personnel and leadership
  • Engineering qualifications
  • Infrastructure project experience
  • Specialised certifications
  • Management structure and systems
  • Training and development programs

Who This Template Is Perfect For

Small Businesses & Sole Traders

Formalise your safety practices without the cost of consultants. This template gives you a professional foundation.

First-Time Tenderers

Responding to your first government tender? This WHS policy provides essential documentation procurement officers expect to see.

Contractors & Service Providers

Working on client sites requires demonstrating safety commitment. This template satisfies basic contractor pre-qualification requirements.

Growing Businesses

As you scale and take on larger projects, documented WHS systems become essential. Start with this professional template.

Businesses Building Compliance Documentation

Developing your business documentation library? This WHS policy is a fundamental component alongside your capability statement and other compliance documents.

Pre-Qualification Applications

Many contractor registration schemes require WHS policies. This template meets those basic requirements.

Explore Our Other Free Templates

Looking for more resources to support your tendering success? We’ve created additional templates to help Australian businesses compete more effectively:

Free Capability Statement Template

Download our professional capability statement template to showcase your business capabilities in tender submissions and client presentations.

Tender Timeline Templates

Plan your tender responses effectively with our free bid management templates for different tender periods.

Need Help?

Frequently asked questions

Can’t find the answer you’re looking for? Our team of capability statement experts is ready to help you succeed. Whether you need guidance on writing, design, or industry-specific requirements, we’re just a phone call or email away.

Yes, completely free. No hidden costs or subscription required.

The template aligns with Australian WHS legislation and standards. You must customise it to reflect your actual operations and ensure ongoing compliance with current laws.

Microsoft Word (.docx) format, making it easy to customise and add your branding.

Yes. The template provides a comprehensive foundation you can adapt for construction, mining, trades, professional services, or any Australian industry.

Typically 2-4 pages. Focus on covering all key elements clearly rather than length.

At least annually, or when significant changes occur in your business, legislation, or following incidents.

For basic compliance, this policy is a good start. High-risk industries or major contracts may require additional documents like safe work method statements and risk assessments.

For most standard tenders, yes. Major government tenders or high-risk projects may require additional supporting documentation and evidence of implementation.

Yes. If you need industry-specific customisation or comprehensive WHS system development, our professional services team can help.

Need Professional WHS Documentation?

While our free template provides an excellent starting point, some businesses benefit from professionally developed WHS systems tailored to their specific industry and risk profile.

We can help with:
  • Industry-specific WHS policy development
  • Comprehensive safety management systems
  • Safe Work Method Statements (SWMS)
  • Tender-ready WHS documentation packages
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